Communicate your important messages on days in which they will be more likely to be consumed in a timely fashion. Friday and Monday are notoriously bad days. Tuesday and Thursday are typically ideal.
Stop assuming that every problem needs to be treated like another fire that needs to be resolved before it becomes an escalation. And stop attempting to solve the problem before you even understand the problem.
When you slow down, communicate clearly, and take the time to grasp the problem fully and make sure everyone is on the same page, all of these problems with understanding goals can be avoided.